Content Usage Policy and User Agreement
This policy and user agreement, for use of content from all DataEthics4All Foundation’s sites (hereinafter referred to as “DataEthics4All”) applies to all the following titleholders hereinafter referred to as “Requestor”. “Requestor” includes the following but not limited to: Employees, Members, Volunteers, Participants, Sponsors, Partners, Ambassadors, Subject Matter Experts (SMEs), Contractors, Organizers and Affiliates.
Unless otherwise indicated, all information contained on this website including, but not limited to, research, grant applications, white papers, speeches, articles, course content, blogs, video blogs, monographs, slide presentations, books, films, exhibits, and posters is the property of DataEthics4All,and may not be reproduced in whole or in part by persons, organizations, or corporations without prior written permission from the DataEthics4All Communications Department.
Prior written permission is required to use and/or reproduce DataEthics4All materials, including:
- DataEthics4All-related Materials, articles, applications for grants, research papers and speeches prepared by Requestors either as part of assigned work or as an outside activity (non-assigned) and intended for audiences outside DataEthics4All are considered sensitive and require review and approval by a designated clearing official from the DataEthics4All Communications Department.
- DataEthics4All-related web postings by Requestors to social networking sites, such as blogs, may be considered official communications when done in an official capacity or when posted using DataEthics4All networks or a DataEthics4All-issued email address, and require appropriate approval facilitated by the DataEthics4All Communications Department.
Prior written permission is not required if the post is not related to DataEthics4All materials and the author of the post does not disclose his/her DataEthics4All affiliation. Any questions regarding publishing or posting content on a social media platform should be directed to the DataEthics4All Communications Department at firstname.lastname@example.org
DataEthics4All reserves the right, in their sole discretion, to cancel, modify or suspend the policy in whole or in part. DataEthics4All reserves the right to reject any request for content usage approval, as determined by DataEthics4All in its sole discretion.
How to Request Written Permission
To obtain written permission to use or copy DataEthics4All materials, please submit a request in writing by sending an email to: email@example.com
Requests Must Include:
- Requestor’s name; company/institution name; address; telephone number; fax number and/or e-mail address; title; copyright date; page number or website URL address; and the exact material to be used.
- The request must state clearly how the material will be used and distributed and if the materials will be sold.
All Materials forwarded for approval describing research performed with DataEthics4All resources must be supported by appropriate documentation of the underlying primary data and observations.
The requesting policy applies to all DataEthics4All-related Materials, articles, speeches, research publications, applications for grants, even if the document in question does not contain the employee’s DataEthics4All title, affiliation, or contact information.
Note: Incomplete requests will not be reviewed. International requests must include an e-mail address.
Time to Process Request
Review of content subject to approval shall take 30 days, unless the Requestor and the DateEthics4All clearing official agree on an alternate time frame.
Unless an alternate timeline is agreed to, DATAETHICS4ALL Materials that are not reviewed within 30 days cannot be published as it will be a direct violation of this policy.
Parallel Approval Process – DataEthics4All Specific Materials
DataEthics4All-related articles, research papers and speeches with co-authors from more than one DataEthics4All division must obtain approval from the DataEthics4All Communication office. Parallel reviews may be conducted simultaneously, and any parallel review should be coordinated by the lead author.
Content Usage – General Guidelines
- All DataEthics4All-related Material is subject to the policies and procedures for review and approval including prior approval for the work as an outside activity, where outside activity includes all activity not affiliated or associated with DataEthics4All or DataEthics4All’s mission. Non-public information may not be used for the preparation of work done as an outside activity.
- Articles or speeches must not include any non-public information.
- DataEthics4All-related Materials, which may have significant policy implications, must accurately represent the official DataEthics4All policy. If a clearing official has reviewed the document and determined that it is inconsistent with DataEthics4All’s official policy, the required disclaimer must be included as follows:
“This [article/speech/other publication] has been reviewed by DataEthics4All and determined not to be consistent with the Organization’s views or policies. It reflects only the views and opinions of the author.”
Although DataEthics4All cannot mandate where a disclaimer is placed, we request that the disclaimer be placed in a prominent position on the first page of the article, paper, publication, verbally noted at the beginning of the speech, or as a prominent footnote in the first slide of presentation.
If a disclaimer is required and the publisher does not use disclaimers, it can only publish the article without the employee’s DataEthics4All title, affiliation, and address (email or U.S. Mail).
- If articles or speeches result from research involving human subjects that is conducted, funded, or sponsored by DataEthics4All, documentation must include that the underlying research was approved by DataEthics4All’s Research Committee, or DataEthics4All’s Institutional Review Board.
- Non-paid members who are working at DataEthics4All through a fellowship program, internship program, Inter-Organizational Personnel Act assignment, volunteer program, or other arrangement must follow the policies, responsibilities, and procedures outlined in this document.
Responsibilities of the Requestor
It is the responsibility of the Requestor to discuss with his/her immediate supervisor whether DataEthics4All-related Material, to be used in a project, requires approval prior to beginning said project using the said Material.
The Requestor must provide any DataEthics4All-related Material prepared as part of assigned or non-assigned work using the online form for review no less than 30 days before pursuing its publication.
Keep the DataEthics4All Communications Department apprised of substantive changes to the DataEthics4All approved version necessitated by required revisions, or if the paper will be submitted or published by another journal.
If the article addresses subjects that ordinarily fall within the purview of another office or center, the Requestor should work to ensure that those other offices are identified and have an opportunity to review and provide comments.
Specifically, no Requestor, other than an authorized spokesperson from DataEthics4All Communication Department may communicate material, nonpublic Information of DataEthics4All to a Third Party.
Occasionally, Requestors may be contacted by outside sources or the media requesting information about DataEthic4All or its employees, directors or officers or operations. In order to avoid providing inaccurate, incomplete or Material Information to outside sources, all outside inquiries regarding the DataEthics4All or its employees, directors or officers or operations must be referred to the DataEthics4All Communication Department.
Only an authorized spokesperson is authorized to make or approve public statements pertaining to DataEthics4All or its employees, directors or officers or operations
DataEthics4All will issue press releases from time to time to disclose information that is important or of use to the public. Press releases will be approved by and issued under the supervision of the DataEthics4All Communications Department.
PRODUCT AND COMPANY INFORMATION
No Requestor shall disclose to third parties any DataEthics4All Material, nonpublic Information regarding DataEthics4All or its products and services.
VIOLATION OF THIS POLICY
Disclosure of DataEthics4All Material, nonpublic Information in any forum other than the approved methods listed above, and without the express approval of the DataEthics4All Communications Department is considered a violation of this Policy. A violation of this Policy may result in immediate termination of employment, opportunity to volunteer, participation in research projects and events in an official capacity.
Governing Law and Severability
This Agreement and its terms and conditions are governed by the law of the State of California, without reference to rules governing choice of laws. The Requestor submits to the exclusive jurisdiction of the state and Federal courts located in the County of Santa Clara, State of California. All disputes, claims and causes of action arising out of or in connection with this Policy, shall be resolved individually, without resort to any form of class action, and exclusively by the courts of the State of California, County of Santa Clara. If for any reason any provision of this Agreement is adjudicated to be unenforceable, that provision of the Agreement will be enforced to the maximum extent permissible so as to effect the intent of the parties, and the remainder of this Agreement will continue in full force and effect.